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Carrying the Message – Rochester Area Intergroup Board of Trustees

Proposed Bylaw Amendments September 18 2017

PROPOSED BYLAW AMENDMENT (September 18th, 2017)

Per Section 6.06 (C) :  A notice and a copy of the proposed amendment(s), clearly stating the article(s) and section(s) to be amended, shall be sent to all groups registered with the Intergroup at least sixty (60) days prior to the meeting at which a vote on the proposed amendment(s) to the bylaws is scheduled.  This notice shall include the date, time and place of that meeting.”

This amendment will be voted on at the December Intergroup Representatives Meeting

Date:               Thursday, December 14th, 2017
Time:              6:30 pm
Location:        Al Sigl Gym (across the parking lot from Central Office in main Al Sigl Building, 2nd Floor)


Section 5.07 – Education and Participation Committee

  1. The purpose of this committee is to foster and encourage group participation in the Rochester Area Intergroup, Inc. and to provide training to facilitate participation.
  2. The Education and Participation Committee shall consist of not less than three members of A.A.
  3. Officers shall be elected internally and shall meet such sobriety requirements as the committee (and/or §5.03-B of these bylaws) may specify. The chairperson shall be elected by the committee for a term of two (2) years.
  4. The duties and responsibilities of the Education and Participation Committee are:
    1. To foster participation and membership in the Intergroup.
    2. To welcome new members of the Voting Body of the Intergroup (§2.10), and to provide them with information regarding the structure and operations of the Intergroup.
    3. To establish and conduct educational and informational sessions for group secretaries and treasurers, Intergroup Representatives, and others as appropriate.


  1. The Education and Participation Committee shall strive to consist of not less than 3 members of AA.
  2. Officers shall be elected by Education and Participation members by a vote and shall meet such sobriety requirements as the committee (and/or §5.03-B of these bylaws) may specify. It is suggested that the chairperson have two (2) years sober. The chairperson shall be elected by the committee for a term of two (2) years or serve for one (1) year as co-chair and one (1) year as chair.

D1.  To foster participation and membership in the Intergroup. This includes visits by Education and Participation committee members to groups without an Intergroup representative.  Lists of groups to visit is maintained by the Board of Trustee’s secretary, along with information from the Registrar at the Intergroup meeting.  The Board of Trustees will also visit groups.

D2.  To welcome new members of the Voting Body of the Intergroup (§2.10), and to provide them with information regarding the structure and operations of the Intergroup via a monthly orientation, typically held before or after the monthly Intergroup meeting.

D3. To establish and conduct educational and informational workshops for AA members.


D4. To maintain and develop pamphlets specific to the needs of the Rochester Area Intergroup.  Pamphlets will be approved by the Intergroup Body.

D5.  To coordinate the collection and updating of flyers for Committee of the Month.

Request for Donations to the Archives Committee

Rochester Area Intergroup Archives Committee seeks donations from you and your home group
PLEASE! Don’t discard those old:

  • member lists
  • group conscience, meeting statistics, finances or other records
  • anniversary or other event flyers
  • gavels, signs, or photographs of your meeting place

These items are the historical record of your group and will be extremely valuable in years to come!
The Archives is also seeking:

  • member’s obituaries – please include any information you have about the member, such as home group, sobriety date, any favorite sayings
  • scrapbooks or photograph albums related to AA events
  • Big Books or other AA-related materials
  • newspaper clippings related to AA in the Rochester area

Please consider donating to the Rochester Area Intergroup Archives. Materials can be brought to the Rochester Area Intergroup, 1000 Elmwood Ave, Greenhouse, or call the Archivist at 585-232-6720.

Election of Steering Board of Trustees Candidates



DATE:             04/14/17


The Nominating & Elections Committee has received nominations for the positions on the Steering Board of Trustees whose terms expire on June 30th, 2017.


The slate of candidates consists of those persons who were nominated, who meet the requirements of the Intergroup’s By-Laws, and who have agreed to serve in those positions.

Elections will take place at the next meeting of the Intergroup Representatives to be held on

May 11th, 2017, 6:30 PM

In the Al Sigl gym: same parking lot as Central Office.

Enter door #11 of Al Sigl, take elevator to 2nd floor, turn left, left again and gym is on left)

Each candidate has been asked to make a brief presentation at this meeting regarding the skills, experience and other qualities they would bring to the Board, if elected.

Please have your Intergroup Representative or your Alternate Intergroup Representative attend this meeting and vote on behalf of your home group. Each Rochester Area Group is entitled to cast one vote in the election of Trustees to the Board.

Candidates are listed in alphabetical order by last initial

Amy K – Easy Does It Sunday
Michele M – Ladies Night Out
Walt M – Primary Purpose
Bill D – Spencerport
Chris M – Love and Service
City Trustee
Maria E – FHA
Karl H – Primary Purpose
John W – Eastside Men’s
Northwest Trustee
Dave K – Steps for Life
Southeast Trustee
Victoria L – Serenity Hill
Kathy S – Lehigh
Personnel Committee (odd year)
Maggie F – Culver Ridge
Marcia G – Webster Wednesday

Please see below for excerpts from the Rochester Area Intergroup By-Laws regarding the qualifications for, and information about, each position and general election information.

The By-laws are available on our website: www.rochester-ny-aa.org in the “Members Section”

Section 3.03 – Qualifications of Trustees

  1. All Trustees shall have their nominations accepted by and be elected by a majority of the Voting Body of the Intergroup (§2.10).
  2. Each Trustee, prior to election to the Board, shall have a minimum of five (5) years of continuous sobriety.
  3. Each Trustee shall have demonstrated, to the satisfaction of the Nominating Committee, the basic qualities of honesty, integrity, justice, and good judgment, and have knowledge of the Twelve Traditions and Twelve Concepts of Alcoholics Anonymous.
  4. Each Trustee should be committed to upholding the purposes and general policies of the Intergroup.
  5. Each Trustee should have the willingness and ability to devote necessary time to Board activities.
  6. Each Trustee should be able to apply experience and expertise to Board decisions objectively and realistically.

Section 3.04 – Election and Terms of Trustees

  1. The Trustees of the Intergroup shall be elected at the May meeting of the Intergroup.  Should no nominees stand for a particular position on the board, that vacancy should be filled as described in §3.07
  2. All terms will begin on July 1st and will be for two years.  (…)
  3. The following Trustees shall be elected to terms that begin in odd numbered years:
    1. The Vice Chairperson
    2. The Treasurer
    3. The City Trustee
    4. The Northwest Trustee
    5. The Southeast Trustee
  4. In the spirit of service rotation, Trustees may be re-elected to one successive term on the Steering Board of Trustees. After an absence from the Steering Board of Trustees, a previous Trustee may be nominated again for a position on the Board for a term beginning no less than five years after completing their previous Board position.
  5. No member of the Steering Board of Trustees shall simultaneously serve as an Intergroup Representative or alternate Intergroup Representative for any group holding membership in the Intergroup.  Neither shall they simultaneously serve as a Standing Committee chair or co-chair.  A newly elected Trustee who serves in one of these other capacities should be immediately replaced.

Section 4.03 – Vice Chairperson of the Intergroup
The Vice Chairperson shall, in the absence of the Chairperson, or during the incapacity of the Chairperson as determined by the Board, perform all duties of and assume all responsibilities of the Chairperson until such authority is revoked by the Board. The Vice Chairperson shall perform such other duties as usually pertain to the office, or as are properly required of the Vice Chairperson by the Steering Board of Trustees.

Section 4.05 – Treasurer of the Intergroup

  1. The Treasurer shall be responsible for the care and custody of all moneys, securities and assets of the Intergroup and shall report on these matters to the Intergroup on a monthly basis.
  2. The Treasurer shall be responsible for keeping full and accurate accounts of all moneys received by the Intergroup and paid by the Intergroup and shall report on these matters to the Intergroup on a monthly basis.
  3. The Treasurer should have an understanding of generally accepted accounting principles.
  4. The Treasurer shall make and sign such reports, statements and instruments as may be required of the Treasurer by the Steering Board of Trustees or by the laws of the United States or by the laws of the State of New York.
  5. The Treasurer shall perform such other duties as usually pertain to the office or as are properly required by the Steering Board of Trustees.

Section 5.09 – Personnel Committee

  1. The Personnel Committee shall have the operating responsibility, authority and accountability for administrating personnel policy in accordance with these bylaws and the policies described in the Intergroup’s “Personnel Policy and Procedures”.
  2. The Personnel Committee is composed of the following five (5) members:
  3. The immediate past Chairperson of the Intergroup. In the event that the immediate past Chairperson did not, for any reason, complete their term of office or is not available to serve, membership in the Personnel Committee shall pass back to the most recent past Chairperson who did successfully complete their term of office and is available to serve.
  4. The Vice Chairperson of the Intergroup.
  5. Two members of A.A. elected by the Voting Body of the Intergroup (§2.10); one member elected in the even numbered years and one elected in the odd numbered years, each serving a term of two years.
  6. One A.A. member professionally qualified in personnel work appointed (in odd years) by the Steering Board of Trustees to a term of two years.
  7. The terms of all members of the committee shall begin on July 1st.
  8. Generally, the Personnel Committee shall have the following responsibilities (where detailed responsibilities are defined as in §5.09-A):
  9. Soliciting resumes, interviewing and recommending candidates for open staff employee positions.
  10. Making staff employee compensation and benefits recommendations to the Board.
  11. On-going evaluation of employee job performance.
  12. Administering personnel policy and procedures.

Featured Committee of the Month for April 2017


This month’s featured committee is Corrections. Please take a moment to listen to some information that the committee would like for you to know about what their purpose is, what you can do to get involved, how it helps the alcoholic who still suffers and how you can grow spiritually by being involved.

Purpose of Committee:

  • To carry the message of Alcoholics Anonymous to the still suffering alcoholics who are incarcerated in correctional institutions.
  • To coordinate A.A. groups and/or members in taking A.A. meetings into correctional facilities, to encourage participation in leading correctional facility meetings, and to provide a liaison between correctional facilities & A.A. groups.

How it helps the alcoholic who still suffers:

  • Corrections work is an opportunity to carry the A.A. message to alcoholics inside the walls of correctional facilities who want to live sober, one day at a time. Service work with the corrections committee reaches alcoholics who might never otherwise find the A.A. program and who have severely limited access to meetings.
  • Corrections helps alcoholics inside the walls to have faith and to know that they are not alone.
  • The alcoholic inside the walls is introduced to Bridging the Gap, which gives them a resource to get connected with alcoholics before & after release from a facility.

 How you can grow spiritually by getting involved:

  • Corrections work embodies the spirit of the Responsibility Declaration: “When anyone, anywhere reaches out for help, I want the hand of A.A. always to be there. And for that: I am responsible”
  • Corrections work gets you out of yourself, helping to open the channel between you and a Higher Power.
  • Fosters the willingness, humility, and service through commitment to the 12th step and 3rd

 How you can get involved:

  • The Corrections Committee meets at 6:30pm on the third Thursday of every month at Central Office.
  • People on the committee can get involved by taking in meetings, helping to plan committee events & raise awareness of the committee’s activities and needs, brainstorming ideas for increasing participation and improving communication between A.A. and the correctional facilities, by serving as a pen-pal to an alcoholic inmate, and more!

Contact information for any questions:

  • Please attend a committee meeting to meet us all! We’d love to see you!

If you need to be in touch with the committee but cannot attend the meeting, call or email Central Office at 585-232-6720, email raacog@frontiernet.net).